Kuali Coeus Award Module Implementation Sept. 29

The VPR is committed to strategic investing in streamlining key infrastructural needs including sponsored research activities.  As part of our focused intent, we recently recommitted to achieving key objective in Kuali Coeus designed to bring efficiencies to this key function.  Sponsored Programs and Research Services will implement the Kuali Coeus (KC) Award module on Sept. 29 which is the first phase implementing the of KC research management system. The award module is the first of several KC modules to be completed on campus use. The Vice President for Research has chosen to recommit to KC goals to streamline research services and sponsored programs.

The module will be used solely by the Sponsored Programs office and will not affect the general campus, with the exception of some new reporting features.

The KC Award module will replace the legacy PAIS system and will be used to setup new awards, create accounts in the Kuali Financial System (KFS), update existing awards and provide the data needed for CSU to report on active research projects.   All active data from PAIS will be migrated into KC Award. 

The Research Services group does not anticipate any major interruption to the normal award process after implementing KC. As with any new software technology, minor glitches are expected as the Research Services group works the kinks out of the new program. There is a team of technical support staff ready to respond as needed.

Researchers and Administrators across campus will continue to have uninterrupted access to Research Project Status portal and KFS for their day to day management.

The Research Project Status (RPS) reports will remain a primary source of information on individual awards and this portal has been updated to reflect the research data now available in KC. Other KC data that is needed for reporting to campus will be available through the Operational Data Store (ODS) and is scheduled for nightly updates consistent with the Kuali Financial System update process and will be updated each night.

After KC Award is launched, work will commence on releasing other Kuali Coeus modules. KC, project manager, Dave Hoffman is working with key campus stakeholders to identify and schedule upcoming modules.

These modules include: Proposal Development, System to System submissions to the Federal Government (S2S), Conflict Of Interest (COI), Institutional Review Board (IRB), Institutional Animal Care and Use Committee (IACUC), Subawards, Negotiations and a mobile application for reviewing your action list on mobile devices.

Best, Alan

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